Emergency Alert: Shadow AI

Your employees are using
"Shadow AI"
right now.

Policy alone cannot prevent data leakage or hidden cost growth.
AIMOaaS™ (AI Management Office as a Service) outsources AI governance and operations so you can turn risk into a strategic asset.

AIMO stands for AI Management Office.

Free Shadow AI Assessment Learn about risks

NIST AI RMF aligned

EU AI Act ready

AIMO Standard compliant

AIMO Control Tower - Live Monitor

Total Detected Agents

142

Critical Risk

28 Apps

R&D (GitHub Copilot / HuggingFace) Risk: High (92%)

Sales (DeepL Free / ChatPDF) Risk: Medium (65%)

HR (Personal ChatGPT) Risk: Low (30%)

Confidential data upload detected

2025/12/22 14:30: Unpublished financial document uploaded to a free summary site from Finance. Blocked.

Built for Assurance Teams

Proof you can attach to audit working papers.

AIMOaaS generates auditor-ready Evidence Packs aligned with AIMO Standard, so assurance teams can focus on professional judgment—not evidence chasing.

Evidence Pack: audit-ready bundle plus minimum evidence checklist
Non-repudiation: hashes/signatures and validation workflow (based on AIMO Standard Evidence Bundle)
Clear responsibility split: AIMO = Proof, Audit Firm = Assurance

Partner with us (Audit Firms) See Evidence Pack outputs

Three Hidden Costs Executives Miss

"We've banned it" is not enough. Unmanaged Shadow AI drives security incidents and significant cost and compliance exposure.

68% reality gap

Surveys show 68% of employees use personal AI accounts for work without approval. Contract uploads to consumer AI tools remain common despite policy.

Hidden cost sprawl

Teams signing separate paid plans ($20–$30/mo each)? AIMO audits often find annual waste in the millions from duplicate subscriptions and unused "zombie" API spend.

Regulatory risk

The EU AI Act can impose fines of up to 7% of global revenue. Non-compliance with national AI guidelines can trigger litigation and reputational damage.

Our Solution

Outsource the full AI management lifecycle
AIMOaaS™

Tools alone are not enough. Consulting alone does not operate. AIMOaaS™ combines monitoring technology and expert operations in one service.

Shadow AI Discovery

Discover AI and GenAI usage from network activity and enrich it with CASB/SSE app intelligence when available. AIMOaaS analyzes security and network logs to identify AI-related usage and generate audit-ready evidence; optional CASB/SSE integration (e.g., Netskope) adds app identification and risk metadata.

Governance Design

Define AI use policies that fit your business. We help you set rules for safe use, not just prohibitions.

Managed Operation (24/365)

AIMO Control Tower monitors agent behavior and API usage. We block and respond to incidents as they occur.

AIMO Portal™

Security Status

Monitoring Active

Detection Speed

Real-time

Cost Saving

Avg 20%

Safe Risky Unknown

AIMO Portal™: real-time risk and cost visibility

Evidence readiness

Aligned with AIMO Standard Evidence Bundle & Minimum Evidence Requirements

The Coverage Map supports traceability across EU AI Act, ISO/IEC 42001, and NIST AI RMF, so one evidence base can support explainability across multiple regimes.

We prepare audit-ready Evidence Bundles and minimum evidence requirements in line with AIMO Standard. That reduces the burden on organizations that want to meet AI governance and regulatory expectations.

AIMO Standard & regulations Specification site

AIMO Standard - Unifying EU AI Act, ISO 42001, NIST AI RMF

Coverage Map supports traceability across EU AI Act, ISO/IEC 42001, and NIST AI RMF.

Why AIMOaaS™?

Speed and execution that traditional approaches lack.

Compare	Big consulting	Tool vendors (SI)	AIMOaaS™
Value	Reports & advice only	Tool rollout only	Tools + managed operations (BPO)
Cost	High (millions)	License + implementation	Fixed subscription
Ongoing monitoring	No	Customer-owned (alerts only)	24/365 expert monitoring
Agent quality	Not involved	Not involved	Human-in-the-Loop approval
AIMO Standard / compliance	Ad hoc	Tool-dependent	Fully aligned; we prepare audit materials

Get audit-ready evidence in 2–4 weeks.

Start with an Evidence Pack: AI-BOM, change history, and an Evidence Bundle aligned with AIMO Standard.

Evidence Pack (Discovery)

Shadow AI Audit (Tier 1)

ROI through cost reduction

Savings from trimming unused subscriptions can offset audit cost.

Full log-based discovery
Risk map
Cost reduction simulation
Executive briefing

Evidence Pack (Controls & Workflow)

Governance build (Tier 2)

Optimized for your scale

From governance setup to tool rollout, project-based engagement.

AI use policy design
Committee launch support
Governance tool deployment
Approval workflow design

Learn more

Continuous Evidence (24/365)

Managed AIMO (Tier 3)

Fixed monthly subscription

24/7 expert team without in-house hiring.

24/365 monitoring
New AI tool review
Human-in-the-Loop approval
Monthly reports & meetings

Learn more

Audit cost is often offset within a year by savings from removing redundant AI subscriptions.

Deep Dive

Ongoing safety and growth

We support not only one-off audits but end-to-end governance and operations.

Tier 2: Evidence Pack (Controls & Workflow)

We define an AI governance framework tailored to your organization and deploy governance tools (e.g. Credo AI) for a digital register instead of spreadsheets. We design clear request flows so innovation is not blocked.

AI ethics / risk committee setup
Tool allowlist (whitelist)
Browser extension controls

Tier 3: Continuous Evidence (24/365)

AIMO acts as your AI management function: 24/365 monitoring, safety review of new services, policy updates for regulatory changes, and Human-in-the-Loop for high-risk outputs.

24/365 Control Tower monitoring
Monthly FinOps (cost) reports
Incident response and blocking

Social proof

Case studies

Evidence Pack in practice: situation, deliverables, outcome KPIs, and what auditors care about.

Evidence Pack in practice

From scattered evidence to audit-ready Evidence Pack

Situation: low Shadow AI visibility, scattered evidence. Action: Evidence Pack (AI-BOM, Change Ledger, Evidence Bundle). Outcome: evidence readiness improved, audit prep time reduced, re-request rate lowered. Structured for audit-firm sales.

Read the case study

View all case studies

Frequently asked questions

What is AIMOaaS™?

AIMOaaS™ (AI Management Office as a Service) outsources your full AI governance and operations: Shadow AI discovery, 24/7 monitoring, and expert-led governance aligned with AIMO Standard, EU AI Act, ISO 42001, and NIST AI RMF.

How long does implementation take?

Shadow AI Audit (Tier 1) can be completed in as little as 4 weeks. Governance and managed operations timelines depend on scope; we will provide a schedule after the initial assessment.

How is AIMOaaS™ different from other AI monitoring tools?

AIMOaaS combines log-based discovery with audit-ready evidence generation and managed operations. Optional CASB/SSE integrations can enrich app identification when available—but the core value is non-repudiable evidence you can attach to audit documentation.

Can we attach outputs to audit working papers?

Evidence Pack is designed as an audit package aligned with AIMO Standard; it includes integrity (hashes/signatures) and validation results so you can attach it to audit working papers.

Who is responsible for assurance conclusions?

AIMO = Proof (evidence generation). The audit firm retains responsibility for assurance judgment and conclusions.

How do you prevent evidence tampering?

We use an Evidence Bundle structure with manifest, hashes, and signatures, plus a validator workflow—as defined in the AIMO Standard. This supports integrity and non-repudiation of evidence.

What is Human-in-the-Loop?

Human-in-the-Loop means that expert analysts review and approve critical decisions—for example, blocking high-risk AI use or escalating incidents. This keeps accountability with people while automation handles detection and routine tasks.

How does AIMO Standard relate to ISO 42001?

AIMO Standard is an open framework that unifies ISO/IEC 42001 (AI management system), EU AI Act, and NIST AI RMF into one set of controls and evidence. It helps you meet ISO 42001 requirements while staying aligned with other regulations, so one evidence base supports multiple regimes.

Is there a free consultation?

Yes. We offer a limited number of free log assessments each month. Contact us by email to request an assessment and materials.

Your employees are using "Shadow AI"right now.